Showing posts with label Budget Cuts. Show all posts
Showing posts with label Budget Cuts. Show all posts

Tuesday, June 13, 2017

Budget Flexibility

When it comes to managing a budget, consider the lesson taught to me by three exceptional school leaders, Richard Hooker, Bob Brezina, and Shirley Neeley. Always have some wiggle room. 

In your budget, you need to disguise an emergency fund.  At some time during the year, something is going to happen where the only way to solve the problem is throw money at it.  It might be a repair, a consultant, a training or overtime, but without the funds, the campus is up a creek. Being a good budget steward is not about saving money, it is about being effective and efficient with money in a way that allows the mission of the school to be accomplished. 
  
Think. Work. Achieve.

Your turn...
  • Call Jo at (832) 477-LEAD to order your campus set of “The Fundamental 5: The Formula for Quality Instruction.” Individual copies available on Amazon.com!  http://tinyurl.com/Fundamental5 
  • Upcoming Conference Presentations: TASSP Summer Conference, Virginia Middle and High School Principals Conference; The National Principals Conference; The Fundamental 5 National Summit (Keynote) 
  • Now at the Apple App Store: Fun 5 Timer (Fundamental 5 Delivery Tool); PowerWalks CLC (Networked Formative Observation Tool) 
  • Follow Sean Cain and LYS on www.Twitter.com/LYSNation  and like Lead Your School on Facebook

Thursday, June 8, 2017

More Staff or More Training

The question that every principal wrestles with come budget time, do I invest in staff or training?  What your Assistant Superintendent, Business Manager, HR Director and Title I Office want you to do is fill up on staff. 

It’s the easy solution.  The budget is allocated, class size is reduced, and operational stuff and things get done.  I’m not saying they are wrong. But I’m not saying they are right.

More staff just facilitates the status quo, just a little more efficiently.  But more staff rarely changes anything.  Sub-par instruction for 28 students isn’t made better by providing sub-par instruction to 21 students.  And operational stuff and things being taken care of have next to no impact on the classroom.

What I suggest (and did) is follow the advice of Great Principals.  Go LEAN.  That’s right, don’t add staff.  Instead invest in training.  Train like there is no tomorrow.  Improve the skill set of every adult on the campus.  Make them more effective and more efficient.  That way when the budget is squeezed and everyone else has to cut staff, you have a staff that is better prepared to handle adversity and effectively teach any student in any setting.

Here are two, field tested ways to make this happen.

1. Absorb a position. This is what E. Don Brown would do.  If his staff allocation was 100 teachers he would hire 99. Then with the unused salary, he would have $50,000 to $60,0000 as a training budget.

2. Capture your vacancy.  This is the solution that I used.  Everyone has a vacancy pop up during the school year.  The vacancy is never filled immediately which creates a budget surplus (Central Office knows this and loves this).  But while this surplus is growing, everyone on the campus has to work harder.  What this means is that the campus suffers while the district reaps the reward.  So, I went to my Superintendent (Bob Brezina) with the following proposal, since the staff was having to work harder and was short-handed, let me use the vacancy surplus to bring in on-going training to reward the staff for stepping up. Brezina loved the idea and my staff were among the best trained in the city.

Think. Work. Achieve.

Your turn...
  • Call Jo at (832) 477-LEAD to order your campus set of “The Fundamental 5: The Formula for Quality Instruction.” Individual copies available on Amazon.com!  http://tinyurl.com/Fundamental5 
  • Upcoming Conference Presentations: Texas ASCD Summer Conference, TASSP Summer Conference, Virginia Middle and High School Principals Conference; The National Principals Conference; The Fundamental 5 National Summit (Keynote) 
  • Now at the Apple App Store: Fun 5 Timer (Fundamental 5 Delivery Tool); PowerWalks CLC (Networked Formative Observation Tool) 
  • Follow Sean Cain and LYS on www.Twitter.com/LYSNation  and like Lead Your School on Facebook

Thursday, March 17, 2016

A Superintendent Shares... Managing Budget Cuts

Old school LYSer and Superintendent, Fletcher Turcato, shares his take on budgeting in a belt-tightening environment.  It's a short video and it's good stuff.


Think. Work. Achieve.
Your turn...

  • Call Jo at (832) 477-LEAD to order your campus set of “The Fundamental 5: The Formula for Quality Instruction.” Individual copies available on Amazon.com!  http://tinyurl.com/Fundamental5 
  • Now at the Apple App Store: Fun 5 Timer (Fundamental 5 Delivery Tool); PowerWalks CLC (Networked Formative Observation Tool) 
  • Upcoming Presentations: National Association of Secondary School Principals Conference (Multiple Presentations) 
  • Follow Sean Cain and LYS on www.Twitter.com/LYSNation  and like Lead Your School on Facebook


Sunday, May 22, 2011

Top LYS Tweets from the Week of May 15, 2011

I’ve had a number of people ask me what I mean when I use the term “Bootleg Technology.” When I use the term, I am talking about hardware (usually portable) that increases connectivity to others and/or the internet. These devices include, but are not limited to, cell phones and smart phones, laptop computers, tablets (Ex: I-PAD), e-readers (Ex: Kindle) and many gaming devices. The beauty of these devices is that ownership of one or more of these items is now more common than not having one. And from a school standpoint, student ownership and/or availability is increasing daily. Whether we want them to or not, students across the economic spectrum use bootleg technology like adults use electricity. We can either embrace and leverage this, or we can ignore it and become less relevant with each passing day. You know which side I’m on.

A number of you in the LYS Nation are now using bootleg technology devices to follow Twitter. If you haven’t done so yet, we want you to join us. To let you see what you are missing, here are the Top 10 LYS Tweets from the week of May 15, 2011, as tabulated by the accountants at Price Waterhouse.

1. Congratulations to LYS district Splendora ISD - Winner of this year's HEB Excellence in Education Award!!!

2. Tonite's Run Thought: The leadership skills of resourcefulness & resiliency are only honed in the face of adversity.

3. Resist the temptation to look at your budget only in terms of jobs. Cutting support to the bone simply kills the staff that remain.

4. Tonite's Run Thought: How is this for sad? I spent more on Doggy Day Care last year than I did on school taxes.

5. The problem with using test scores as part of teacher evaluation is that the more at risk the student being taught, the more the teacher is at risk.

6. My summary on class size: With poor instruction, more students in a class equals more discipline problems. With good instruction, more students in a class equals less meaningful interaction.

7. Interesting field data: At one LYS campus, the ten teachers with the highest failure rates spent less time in the Power Zone and used more worksheets than their peers.

8. Reason number 589 why the LYS Nation is different. "Fact that schools are safer when teachers are visible surprises districts." Unbelievable.

9. Tonite's run thought: Frequent observation and conversation are the currency of the instructional leader. If you don't, then you aren't.

10. If imitation is the sincerest form of flattery, what is outright theft?

Think. Work. Achieve.

Your turn...

Now Available on Amazon.com! "The Fundamental 5: The Formula for Quality Instruction" http://tinyurl.com/4ydqd4t

Follow Sean Cain on www.Twitter.com/LYSNation

Upcoming Event / Presentation Schedule

June 11 (TASB) - The Fundamental Five; Improve Now!

June 15 (TASSP) - Improve Now!

June 16 (TASSP) - Conference Breakfast, hosted by E. Don Brown (LYS travel tumblers for the first 1000 attendees, last year we ran out)

June 16 (TASSP) – Book Release Event, “The Fundamental 5: The Formula for Quality Instruction”

June 16 (TASSP) - Fundamental Five; Tech Tools for the 2.0 Principal

June 17 (TASSP) - PowerWalks

June 18 (TASB) - The Fundamental Five; Improve Now!

Friday, July 3, 2009

A Reader Writes... (Brezina's Rule Commentary)

In response to the post, "Brezina's Rule Commentary," a reader writes:

“I have to agree that master scheduling is a tremendous challenge for administrators to whom the fickle finger of fate points to. Either it ends up being at the mercy of computerized programs that may not be able to facilitate the kind of differentiated groupings needed to focus instruction in a practical and successful manner or it falls to less data-driven decisions and a matter of how can we get through the next school year with the fewest possible complaints.

I believe this points to a lack of vision of "what is in the best interest of the student." I remember my mentor warning me about district policy on this matter, who said, "If it makes sense, we can't do it. If we have enough people who think it will work, it will cost too much."

What is the cost of not doing what is truly in the best interest of the student? If we have a shared vision and keep the data in front of us to best identify learning needs and not just graduation needs, then I believe the process becomes profitable in the eyes of the community who might just support a greater cost for a greater outcome.

As a farmer once told me, "If I plant a kernel of corn, I don't expect to get back only a kernel of corn; I am going to get several ears."

Let those with "ears to hear, hear!"

SC Response
I do not disagree with your points, but the key is to get out of the advisor mode and get into the “do’er” mode. Specifically, I refer to the comments of your mentor and the idea that the community will support greater costs.

When I am in the advisor mode, I come to you with a new idea. I present the idea to you. I hope that you will like it and I hope that you will pay for it. Unfortunately, new ideas are generally scary and expensive, so the easy answer is, “No.” As an advisor, I accept that answer and go on to find the next hurdle that fate throws in my path. Because after all, as an advisor, I am really just a smart, decently compensated, random victim of fate.

We all begin our careers in this manner. Does any first year teacher actually control anything? Did you? The problem is, the system does such a good job of training us to be sheep (who are the consummate victims of fate – “grass good, wolf bad, what’s that”), that when we have the opportunity to break out of that role, we don’t know how.

When I am in the “do’er” mode, I am looking for new ideas and I am looking for ways to implement those ideas that do not require a district patron. Self discovery and self reliance becomes my mantra. So you ask, “how do I do that?”

I won’t bore you with the self discovery aspect of the equation. If you read this blog it means that you are already asking questions and looking for answers in multiple venues. It is the self reliance aspect, which as educators, trips us up. I’ll give you four quick examples on how to become more self-reliant, there are many more.

1. Sweat equity. As a teacher, you have your own labor and the labor of your students. As a department chair, you have the labor of your department. As an AP, you have the labor of your team. As a Principal, you have the labor of your campus. With sweat equity, you can stretch out dollars (materials are generally cheaper than labor) and/or put the people in charge of the money in a position to want to help you (either through generosity of guilt).

2. Find a rich patron. I have a friend who was the principal at a tough urban high school. He had one person on his fund raising list. Fortunately, this person was the head of a very old, very famous and very rich family trust. You don’t need central office, when your patron calls you and asks, “How do you want to spend this semester’s $50,000?"

3. Work your PTA and community. Give them projects to fund and revenue targets to hit. Make sure your campus fundraising for all your teams and organizations are coordinated. New elf hats for the drill team may need to take a back seat to new computers in the library.

4. Know your budget and aggressively manage it. Shift money, stash dollars where you know they will be approved but where you can later move it to your pet project. Scream every time the bean counters tell you, “you can’t do something.” Here is the truth, 95% of budget rules are local policy. Policies that are designed to give central office control over campus dollars. In the long run, those policies can be changed. As a principal, I controlled my entire budget, every penny. And, I could move it to any function. The principal in the district next to me only controlled a $15,000 discretionary fund.

You get the idea. So this leads me to this final thought, I often have principals and superintendents quietly ask me the following question, “What do you really do?”

To which I respond, “I teach teachers how to win, in terms of student performance. And, I give school leaders permission to act, in terms of creating an organization that optimizes student opportunity.”

Think. Work. Achieve.

Your turn...